QuickBooks for Contractors blog » Bookkeeping Tips

QuickBooks for Contractors Tip – Basics of Progress Invoicing

Nancy Smyth — Fri, 30 Jul 2010 13:42:22 +0000

Progress Invoicing is a standard feature of QuickBooks® Pro, Premier, and Enterprise editions; each of these versions also offer several options for invoicing as well. In order to implement the Progress Invoicing function you must also utilize the QuickBooks Estimate function – this will eliminate repetitive data entry and help you achieve good job costing reports, such as Estimate vs. Actual [Read the full article...]

An Introduction to Progress Invoicing

Nancy Smyth — Thu, 29 Jul 2010 18:25:11 +0000

If you are a subcontractor, sometimes the General Contractor will have a form that they insist you use (instead of your own invoice form), other times they may insist that you submit your progress billing on an industry standard billing form – such as the AIA G-702 & G-703 forms developed by the American Institute of Architects – or similar plain paper forms containing the same [Read the full article...]

Certified Payroll & AIA Billing Updates

Nancy Smyth — Wed, 28 Jul 2010 21:15:29 +0000

We've been testing, debugging, and documenting numerous certified payroll and AIA billing updates for the last few weeks - I've posted some of the information behind the changes here in our [Read the full article...]

New FHWA-1391 & 1392 Annual EEO Forms For Highway Contractors

Nancy Smyth — Tue, 27 Jul 2010 11:00:53 +0000

The Federal Highway Administration (FHWA) revised both the Federal-Aid Highway Construction Contractors Annual EEO Forms FHWA-1391 and FHWA-1392 in June 2010 and require reporting of employees who are of two or more [Read the full article...]

Texas Department of Transportation Requires Electronic Certified Payrolls (E-Payrolls)

Nancy Smyth — Mon, 26 Jul 2010 11:00:06 +0000

The Texas Department of Transportation, like many other state agencies, is requiring electronic submission of certified payroll reports, through its Electronic Project Records System (EPRS).

TxDOT EPRS provides contractors with multiple functions which they can utilize; however, one of the primary functions of the EPRS is that of collecting Electronic Certified Payrolls (E-Payrolls), instead of requiring [Read the full article...]

Frequently Asked Questions – California Prevailing Wage

Nancy Smyth — Fri, 23 Jul 2010 11:00:08 +0000

California's prevailing wage laws and certified payroll reporting requirements can be mandated by any of the following agencies or organizations, each with their own unique set of reporting requirements. The California Department of Industrial Relations (DIR) and the filing of Form A-1-131, Department of Transportation (CALTRANS) and the filing of a modified WH-347 form, the U.S. Department of Labor and the filing of a standard WH-347 Form, Electronic filing requirements through the use of LCPtracker, TRS Consultants, and/or Elation Systems, Inc. D-BAS Labor Compliance Software, Additional "paper filing requirements" by Labor Compliance Organizations, such as, Golden State Labor Compliance, LLC or [Read the full article...]

California DIR – New Prevailing Wage Compliance Requirements for Contractors

Nancy Smyth — Thu, 22 Jul 2010 11:00:52 +0000

Beginning August 1, 2010 contractors in California will be required to electronically file certified payroll reports under the DIR Compliance Monitoring Unit (CMU). Certified Payroll Solution, a QuickBooks integrated application, will help meet these [Read the full article...]

QuickBooks Job Costing – Determining Equipment Costs per Hour

Nancy Smyth — Wed, 14 Jul 2010 11:00:39 +0000

Equipment cost-per-hour rates are calculated by adding together three distinct pieces of information. Once you know your Equipment Costs per hour, use QuickBooks to track these costs for job costing [Read the full article...]

QuickBooks Tips – Four (4) Ways to Add Long Disclaimers on Forms

Nancy Smyth — Tue, 13 Jul 2010 11:00:01 +0000

As a business owner there can be several different situations that you encounter where you might need to include a long disclaimer or explanation when you sell a specific item, offer special discounts, provide warranty information or explain your payment requirements when bidding on a job or even invoicing a customer. There are four different methods for adding long disclaimers to your QuickBooks forms; choose the one that makes the most sense for your [Read the full article...]

Calculating & Displaying Fringe Benefits on a Certified Payroll Report

Nancy Smyth — Mon, 12 Jul 2010 11:00:51 +0000

In recent months, I have repeatedly seen posts from QuickBooks users on the Intuit Community Forums asking how the fringe benefit rate is calculated and then displayed on the Certified Payroll Report in Excel, which is now a standard function of QuickBooks Premier and Enterprise when used in conjunction with Enhanced Payroll, and I really haven’t seen any good [Read the full article...]